Dear Music Festival
Hosted By: Dear Music Inc.
www.dearmusicnonprofit.org | dearmusic501c3@gmail.com
Festival Dates/Time: June 25- June27, 2021
Welcome and thank you for your interest in becoming a vendor. Please print this page and keep handy, as it contains all the information you will need for the festival!
FESTIVAL SCHEDULE:
Day 1: Friday, June 25th | Time: 12noon-9pm
Dear Music, Block Party Hosted by Soul Cypher & 92Q.
Location: NFL Tennessee Titans Nissan Stadium Parking Lot R
Note: Bring your Lawn Chairs, Mask Required
Day 2: Saturday, June 26th | Time: 12noon-9pm
Dear Music Festival Hosted by Dear Music Nonprofit & 92Q
Location: Downtown Nashville Riverfront Park 100 1st Avenue
Note: Bring your Lawn Chairs, Mask Required
Day 3: Sunday, June 27th |Time: 11:30am-4pm
Dear Music, Soulful Brunch "White & Denim Affair" Hosted by Carlos Hale of 92Q
Location: NFL Tennessee Titans Nissan Stadium Parking Lot R
Note: Bring your Lawn Chairs, Mask Required
VENDOR CATEGORIES:
ARTS AND CRAFTS VENDORS: Our goal is to showcase varied types of handmade/handcrafted arts and crafts. We are accepting Ceramics, Drawing, Fiber, Glass, Jewelry, Metalwork, Mixed Media, Skin Care, Painting, Photography, Printmaking, Sculpture, and Wood.
FOOD VENDORS: Our goal is to showcase varied types of cultural, and healthy food options. We are accepting Pop Up Food Vendor (Tent) and Food Trucks.
NONPROFIT VENDOR: Only applies to 501c3 organizations.
COMMERCIAL (CORPORATE) VENDORS: Only applies to vendors selling or promoting a domestic or imported product or commercial service.
ACTIVITY OR DEMONSTRATIONS: FREE based on approval and space availability. No sales permitted.
CANCELLATION POLICY: No refunds. As a courtesy, please contact us if you need to cancel. No substitution of vendors without written request.
Note: We do get last minute cancellations and no-shows. If you are seeking a last-minute booth, please call (phone number will be updated soon) immediately. Cash Only Day-Of if space is available
Total Available Spots:
Spots Will Go Fast!
We have a total of 46 Vendor spots available for Friday, June 25th and Sunday, June 27th located at Nissan Stadium.
Vendor Spots By Category:
Arts/Crafts Vendors: 15
Food Vendors (Tent): 14
Food Truck Vendors: 17
Nonprofit Vendors: 7
Commercial Vendors: 8
We have a Total of 3 Food Vendor Spots available for Saturday, June 26th Ultimate Food Court at Downtown Riverfront Park.
Note: More Details to come regarding Food Trucks at the Dear Music Festival.
Food Menu:
Chicago Style Food
Nashville Hot Chicken
Memphis Barbecue
Vegan Options
Vegetarian Options
Desserts and Treats
Beverages/Drinks
First Come First Serve
Arts & Crafts Vendor: $150
Food Vendors: $200
Food Trucks: $250
Nonprofit: $350
Commercial Vendor: $450
HOW TO APPLY:
Vendors must fill out registration form, agree to waiver for review. We do not accept telephone or e-mail request for applications. Do not send in any money until you receive an application approval. Once you are approved, you will receive and invoice sent to email provided.
Vendors will be required to attend a virtual orientation meeting with the committee. You will be notified of the date and time.
LIMITED VENDOR SPACES:
We have limited vendor spaces due to social distancing. We have a total of 46 Vendor spots available for Friday, June 25th and Sunday, June 27th located at Nissan Stadium (Lot R). Every vendor will be spaced out by every other parking spot.
VENDOR SPACE ASSIGNMENTS: Upon arrival, you will receive your parking permit and booth# after checking in with staff and will be directed to your space assignment. Your assigned space number will be emailed to you with the approval of your application. Do not transport individuals in the back of pickup trucks. (Nor should they be allowed to stand in or on the vehicles.)
VENDOR PARKING: Vendor parking area will be LOCATED IN THE SOUTH PARKING LOT. Parking is free for vendors and designated just for you. Please place your booth # and parking permit on the driver’s side of your dashboard. WARNING: YOU WILL BE TOWED or TICKETED IF YOU PARK IN UNAUTHORIZED AREAS! Dear Music is not responsible for, and will not pay for, any parking violations of any kind.
BOOTH / TENT REQUIREMENTS: All Vendors are responsible for providing their own tent, electricity, cords (connections). DO NOT ATTACH OR DRIVE NAILS, STAKES OR SCREWS TO FENCES, CEMENT, BRICK OR ANY GRASSY AREAS. Your tent must be secured and weighted with sandbags or other weights like milk jugs filled with sand attached to the legs of your booth.
BOOTH SET-UP: Setup begins at 7am and must be completed by 11:30am. Breakdown begins after 7:00pm and must be completed by 11:00 pm. NO EARLY DEPARTURES! DO NOT Start to Load-In Until You Have Met Festival Staff and Have Been Told To Proceed. A volunteer set-up supervisor will be on hand to assist and get you into the right location. AS A GENERAL RULE PLEASE BE EFFICIENT AND FAST, and ALWAYS RESPECTFUL.
WASTE MANAGEMENT: DO NOT “FEED THE GROUND!” All food vendors are required to bring 2 garbage cans, one in front of your booth for customer use and one for your use. Food vendors are responsible for monitoring, maintaining, and disposing of their garbage from both cans throughout the festival weekend. It is your responsibility to always keep your area clean. Also, please clean your area thoroughly and pick up all trash before your departure. Vendors will be monitored for compliance. Anyone caught not following waste disposal rules will be required to pay damage and cleanup fees and will be required to pay a damage deposit in the future, should you be invited to return.
Waste Management Plan:
CASH AND COIN: Vendors are responsible for their change. Bring enough cash and coins for the entire weekend. Dear Music will not provide WIFI, please be prepared to have WIFI or your own personal hotspot for debit/credit card transactions.
SECURITY: Dear Music Inc. will provide day and night security. Police will be also present throughout the weekend along with EMS services. Dear Music, is not liable for theft or vandalism. We strongly encourage all vendors to carry insurance for liability and theft.
RESPECTFUL ENVIRONMENT: The Dear Music Festival is a family friendly environment. Please be respectful of those surrounding you, being mindful of your choice of language. We want the festival experience to be enjoyed by all.
ALCOHOL POLICY: Vendors will not be permitted to sale alcohol (beer, wine, liquor) beverages. Do not give out alcoholic beverages, especially to someone you don’t know.
ADDITIONAL VENDOR INFORMATION:
We hope you have a great time! “NO STRESS” IS ALWAYS OUR MISSION! Let’s work together to resolve any challenges and have a peaceful, positive festival!
Social distancing Plan:
Copyright © 2020-2021
Dear Music Nonprofit Organization
All Rights Reserved.
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