Vendor Testimonials

Vendors will be required to attend a virtual orientation meeting with the committee. You will be notified of the date and time. 

LIMITED VENDOR SPACES:

We have limited vendor spaces due to social distancing. We have a total of 46 Vendor spots available for Friday, June 25th and Sunday, June 27th located at Nissan Stadium (Lot R). Every vendor will be spaced out by every other parking spot. 

VENDOR SPACE ASSIGNMENTS: Upon arrival, you will receive your parking permit and booth# after checking in with staff and will be directed to your space assignment. Your assigned space number will be emailed to you with the approval of your application. Do not transport individuals in the back of pickup trucks. (Nor should they be allowed to stand in or on the vehicles.)

VENDOR PARKING: Vendor parking area will be LOCATED IN THE SOUTH PARKING LOT. Parking is free for vendors and designated just for you. Please place your booth # and parking permit on the driver’s side of your dashboard. WARNING: YOU WILL BE TOWED or TICKETED IF YOU PARK IN UNAUTHORIZED AREAS! Dear Music is not responsible for, and will not pay for, any parking violations of any kind.

BOOTH / TENT REQUIREMENTS: All Vendors are responsible for providing their own tent, electricity, cords (connections). DO NOT ATTACH OR DRIVE NAILS, STAKES OR SCREWS TO FENCES, CEMENT, BRICK OR ANY GRASSY AREAS. Your tent must be secured and weighted with sandbags or other weights like milk jugs filled with sand attached to the legs of your booth.

BOOTH SET-UP: Setup begins at 7am and must be completed by 11:30am. Breakdown begins after 7:00pm and must be completed by 11:00 pm. NO EARLY DEPARTURES!  DO NOT Start to Load-In Until You Have Met Festival Staff and Have Been Told To Proceed. A volunteer set-up supervisor will be on hand to assist and get you into the right location. AS A GENERAL RULE PLEASE BE EFFICIENT AND FAST, and ALWAYS RESPECTFUL.

WASTE MANAGEMENT: DO NOT “FEED THE GROUND!” All food vendors are required to bring 2 garbage cans, one in front of your booth for customer use and one for your use. Food vendors are responsible for monitoring, maintaining, and disposing of their garbage from both cans throughout the festival weekend. It is your responsibility to always keep your area clean. Also, please clean your area thoroughly and pick up all trash before your departure. Vendors will be monitored for compliance. Anyone caught not following waste disposal rules will be required to pay damage and cleanup fees and will be required to pay a damage deposit in the future, should you be invited to return. 

Waste Management Plan:

• Trash cans will be place throughout the event area
• Dumpster will be placed in the North East event area
• Portable Potty's will be place in the North East event area

CASH AND COIN: Vendors are responsible for their change. Bring enough cash and coins for the entire weekend. Dear Music will not provide WIFI, please be prepared to have WIFI or your own personal hotspot for debit/credit card transactions.  

SECURITY: Dear Music Inc. will provide day and night security. Police will be also present throughout the weekend along with EMS services. Dear Music, is not liable for theft or vandalism. We strongly encourage all vendors to carry insurance for liability and theft. 

RESPECTFUL ENVIRONMENT: The Dear Music Festival is a family friendly environment. Please be respectful of those surrounding you, being mindful of your choice of language. We want the festival experience to be enjoyed by all. 

ALCOHOL POLICY: Vendors will not be permitted to sale alcohol (beer, wine, liquor) beverages. Do not give out alcoholic beverages, especially to someone you don’t know. 

ADDITIONAL VENDOR INFORMATION:

• Bring your own generators (power)
• Portable Restrooms will be on site
• Vendor is not allowed to substitute food/merch products that differs substantially from application that was reviewed and approved by Dear Music. 
• No shared booths allowed. 
• By submitting your application and payment, you agree to the following: You release Dear Music Nonprofit Organization and all of its affiliates from any damage to your personal property that may occur as a result of participation in the Dear Music Fest. 
• Due to the effects of COVID-19, social distancing protocols WILL BE STRICTLY FOLLOWED.

We hope you have a great time! “NO STRESS” IS ALWAYS OUR MISSION! Let’s work together to resolve any challenges and have a peaceful, positive festival!

Social distancing Plan: 

• Staff and attendees are required to wear masks throughout the duration of the event. 
• Sanitization stations will be located throughout the event site. 
• Posters will be placed throughout the event site to reinforce social distancing and mask rules. 
• Volunteers will be onsite to also reinforce safety procedures, enhanced cleaning, and physical distancing. 
• Social distancing and mask requirements will be reinforced by the event host. via stage mention.
• Anyone repeatedly ignoring Dear Music guidelines will be asked to leave. 
• There will be staggering times to manage performance scheduling, and to allow for adequate cleaning between each performance.